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Careers

Administrative Opportunities

Our firm employs over 170 individuals in a variety of areas including accounting, computer information services, human resources, library science, marketing, office services, as well as paralegals and legal secretaries. We offer competitive compensation and a comprehensive benefit package.

To apply for any Administrative position listed below, qualified candidates are requested to click here.

ACCOUNTING & FINANCE ASSISTANT

We have an exciting opportunity for an Accounting & Finance Assistant in our Hartford, CT office.

The Accounting & Finance Assistant to work with the Finance team and members of senior staff to maximize the effectiveness and timely implementation of all administrative duties. This position requires a high level of collaboration with attorneys and staff and the ability to work independently. The candidate will draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, conference and training materials, and reports. Maintain Restricted List of publicly listed companies. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and assist with meeting coordination and logistics. Research, track and/or document problems and other discrepancies relating to uncashed checks and client trusts. Coordinate Contribution Letters. Coordinate the insurance application process internally and partner with the Attorney’s Liability Assurance Society to communicate updates and deadlines. Support payroll as necessary amongst other administrative tasks.

Bachelor's degree or relevant experience, Proven accounting experience or interest is necessary. Familiarity with basic accounting procedure. Strong technical skills and proficiency with MS Office (Excel, PowerPoint, and Word). Ability to maintain confidentiality and professionalism. Position continually requires demonstrated poise, tact and diplomacy. Excellent oral and written communication skills. Must provide superior customer service skills when dealing with external clients and outside parties. Can-do attitude and flexible approach. Candidate must be a self-starter and will be able to anticipate the needs of the firm. Must have the ability to easily shift priorities and multi-task. Take the initiative in handling projects and anticipating what needs to be done. Must possess drive and ambition to succeed and work in a team environment. Understand and follow specific and detailed instructions in oral and written form. Ability to maintain perspective and composure in a fast-paced environment with frequently-shifting priorities.

LEGAL RECRUITING AND PROFESSIONAL DEVELOPMENT COORDINATOR

We have an exciting opportunity for a Legal Recruiting and Professional Development Coordinator in our Hartford, CT office.

The Legal Recruiting and Professional Development Coordinator will support our firm-wide legal recruiting, training, development, and diversity and inclusion initiatives. This position requires a high level of collaboration with attorneys and staff and the ability to work independently. Initial responsibilities include administrative support for various Recruiting, Professional Development and Diversity initiatives. Assisting with orientation, on-boarding and integration of new attorneys, including preparing and maintaining personnel file, preparing orientation materials and serving as an information source and liaison. Partnering with team members to assist with on-campus interviews, including preparing on-campus interviewing materials and weekly Hiring Committee reports during the on-campus recruiting season. Maintenance of our applicant tracking database (LawCruit) and prepare correspondence as needed.

Bachelor’s Degree required, with 1-3 years of Law Firm experience. In this role you must have the ability to prioritize and multitask effectively, while meeting critical deadlines. Exemplary written and oral communication skills. Ability to handle confidential documents and information appropriately. Highly proficient with Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook). Familiarity with viEval, Lawcruit and/or CE Manager a plus.

PRACTICE GROUP MARKETING & BUSINESS DEVELOPMENT TECHNOLOGY SPECIALIST

We have an exciting opportunity for a Practice Group Marketing & Business Development Technology Specialist for our Hartford, CT location.

The candidate will be responsible for working with specific practice groups to support the development and execution of marketing and business development plans, in conjunction with Firm-wide initiatives to advance practice group goals. The individual will assist in the implementation of practice group business plans by managing and tracking the group’s efforts; monitor and track business plan implementation to ensure that deadlines are met and commitments are kept. Candidate will work in conjunction with Business Development team, create regular reports on analytics. Help to analyze data for key trends, and provide interpretation and suggestions to Business Development team for various purposes, including but not limited to practice group updates, webinar audience statistics, possible cross marketing opportunities and more.

Bachelor’s Degree required, with 1-3 years of Marketing or related field experience in a business professional setting. Law firm or corporate law department experience is strongly preferred. Excellent written, oral communication, and interpersonal skills. Must be able to handle multiple projects in a fast-paced environment with tight deadlines. Must be poised and able to exhibit professional diplomacy amid high stress situations.

RECEPTIONIST/OFFICE ASSISTANT

We have an exciting opportunity for a Receptionist/Office Assistant position in our New York, NY location.

The Receptionist/Office Assistant requires a high level of collaboration with attorneys and staff and the ability to work independently. Essential duties and responsibilities include: Greeting and cordially welcoming visitors, alerting appropriate individuals of the visitor(s) arrival and directing visitors to the appropriate conference room as necessary. Answer all incoming telephone calls, screening and forwarding such calls and/or taking appropriate messages.

The ideal candidate will have 1-3 years of related experience in a business professional setting. Highly proficient with Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook). Notary Public is preferred.

NEW BUSINESS/CONFLICTS ASSISTANT

We have an exciting opportunity for an New Business/Conflicts Assistant in our Hartford, CT office.

The Business Intake/Conflicts Assistant will support the Business Intake Analyst and New Business/Conflicts Analyst in processing conflict checks, reviewing New Business Intake (“NBI”) forms for accuracy and performing various Matter Maintenance functions. The Assistant will ensure data integrity in both conflicts and NBI processes and assure that firm matters are opened in accordance with firm policies and procedures.

Bachelor’s degree strongly preferred; High School degree or equivalent required; Ability to demonstrate critical thinking, strong judgment and problem solving skills; Strong technical background with excellent computer skills including advanced knowledge of Microsoft Outlook, Word and Excel; Excellent communication skills (particularly written); Ability to interface positively and effectively with a variety of individuals at all levels, both inside and outside of the firm, with confidence and clarity; Ability to perform well under pressure and to manage multiple projects with competing deadlines in a fast-paced environment; Ability to work independently and proactively with minimal supervision as well as collaborate with other team members; Must have client-service mindset and strong attention to detail; and Willingness and ability to take on new tasks as assigned. Preference will be given to candidate who have: Three (3) years of prior law firm work experience related to conflicts checking and/or new business intake; Knowledge of automated workflow for intake and conflict software; Knowledge of Legal Financial Systems, with a strong preference for Aderant (CMS); and knowledge of Document Management Systems (DMS), such as FileSite (iManage).

RECORDS SPECIALIST

We have two exciting opportunities for Records Specialists in our Hartford, CT office.

The Records Specialist will be responsible for performing the duties connected to the day-to-day operations of the Records Department. The Records Specialist will work with the Manager to assess and prioritize departmental needs. Create physical files for both new and existing matters; Monitor supply inventory; submit orders and stock shelves as necessary; Serve as primary contact with firm lawyers, staff, and outside vendors in relation to file creation, storage and retrieval, and other related customer support issues; Review boxes retrieved from offsite storage, determine matter status, and close eligible files; Determine compliance with File Closure Policy; return files to sender as necessary with requirements articulated; File open matters on the Records Center shelving, maintain organization of the Records Center files.

Bachelor’s degree preferred; High School degree or equivalent required; Industry certifications (IGP, CIP, CIPP, CDIA+, CRM) are desirable. Two (2) years of prior law firm work experience related to Records and Information Management preferred; Knowledge of Records Management Systems, such as Aderant (CMS), Elite or iManage Records Manager (IRM); Knowledge of Document Management Systems (DMS), such as FileSite (iManage); Strong technical background with excellent computer skills including proficient knowledge of Microsoft Outlook, Word, and Excel; Excellent communication skills, both verbal and written; Ability to interface positively and effectively with a variety of individuals at all levels, both inside and outside of the firm, with confidence and clarity. Ability to perform well under pressure and to manage multiple projects and competing priorities in a fast-paced environment; Ability to work independently and proactively with minimal supervision as well as collaborate with team members; Must have client-service mindset and strong attention to detail; and Must be able to travel to other offices as needed.

If you have any questions or need any further information, please contact:

Marleen Ryan-Peloquin
Director of Staff Recruiting and Retention
Shipman & Goodwin LLP
One Constitution Plaza
Hartford, CT 06103
Email: mpeloquin@goodwin.com

No agencies please.

Shipman & Goodwin LLP is an Equal Opportunity Employer.

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